To receive stock from a supplier and capture the Goods Received Voucher (GRV) in your system, follow these steps:
Access Supplier Orders:
Open your Supplier module from the system's menu.
Navigate to the Supplier Orders tab.
Open and View Supplier Order:
Click on the relevant supplier order from the list to open and view its details.
Navigate to Goods Received Section:
Scroll down to locate the Goods Received section within the supplier order details page.
If an estimated delivery date was specified, it will be displayed above this section. If not, it will indicate "Not Specified."
Receive Stock:
In the Goods Received section, you will see a list of items from the supplier order.
Use the tick boxes on the left side of the screen to select items you are receiving.
To receive the full quantity ordered for all items, click on the header tick box to select all.
If you received only a partial quantity, enter the quantity received in the "Qty Received" column for each item.
Complete Supplier Invoice Number:
Enter the supplier invoice number associated with the delivery into the designated field at the bottom of the Goods Received section.
Submit GRV:
Once you have verified and entered the necessary information, click on the "Submit" button to finalize and close the GRV.
View Submitted Goods Received:
After submitting the GRV, a new entry will be logged under the "Submitted Goods Received" table below the Goods Received section.
This entry confirms that the stock has been received and recorded in your system.
Partial Receipt Management:
If you only partially received the stock, you can create multiple GRVs until the full order has been received and recorded.
Congratulations!
You have successfully captured your Goods Received Voucher (GRV) for the received stock from the supplier. This process ensures accurate inventory management and tracks received goods against your supplier orders.