To partially capture a Goods Received Voucher (GRV) for partially received stock from a supplier, follow these steps within your system:
Access Supplier Orders:
Go to the Supplier module in your system.
Open the Supplier Orders tab.
Open and View Supplier Order:
Locate the relevant supplier order from the list and click on it to open and view its details.
Navigate to Goods Received Section:
Scroll down within the supplier order details page to find the Goods Received section.
If there was an estimated delivery date specified, it will be shown above this section. If not, it will state "Not Specified."
Receive Stock Partially:
In the Goods Received section, you will see a list of items from the supplier order.
Use the tick boxes on the left side of the screen to select the items that you have partially received.
To receive the full quantity ordered for all items, you can click on the header tick box to select all items.
Enter Partial Quantity Received:
For items that were not received in full, enter the quantity received in the "Qty Received" column for each respective item.
Enter Supplier Invoice Number:
Complete the Supplier Invoice Number field located at the bottom of the Goods Received section. This is the invoice number associated with the received goods.
Submit the GRV:
Once you have entered all necessary information and verified it, click on the "Submit" button to finalize and close the GRV.
View Submitted Goods Received:
After submitting the GRV, a new entry will appear under the "Submitted Goods Received" table below the Goods Received section. This confirms the receipt of the partially received stock.
Managing Partial Receipts:
If additional stock is received later to fulfill the remaining order, you can create another GRV to capture the remaining quantity.
Congratulations!
You have successfully captured a Goods Received Voucher (GRV) for partially received stock from your supplier. This process ensures accurate tracking of received goods against your supplier orders.